With varying levels of COVID restrictions across the world impacting events, Harvey Law Group turned to Encore for a global solution for their annual company business update. A hybrid event format was the logical choice with some members and speakers able to attend in-person whilst others can attend virtually. The option of adding the virtual component of the event safeguarded it against any unexpected changes.

Encore was awarded the event after a successful demonstration of their new range of virtual and hybrid solutions. Encore’s in-house team at Grand Hyatt Hong Kong were briefed to lead the event, coordinating with the other venues’ in-house AV teams.

The meeting was originally planned to host employees at venues across 14 countries with the central event at Grand Hyatt Hong Kong. With only a week to go, the Bangkok satellite event had to pivot completely online due lockdown measures.

In the end, two small groups attended in-person at Grand Hyatt Hong Kong and Park Hyatt Ho Chi Minh City with the remaining team members attending virtually via Encore Connect – Encore’s video conferencing solution using Zoom. All camera and audio feeds were fed to Encore’s team at Grand Hyatt Hong Kong who were responsible for recording, editing and stage managing the live stream so speakers were moved into breakout rooms for their presentation to avoid distraction.

It was the first time Harvey law Group enlisted the services of a professional event technology and production company, and it seems it won’t be their last.

The event was a success on all aspects and never I would have thought that, with so much technology involved, the whole experience would be trouble free and so fluid.

Of course, the usual Grand Hyatt’ standards were respected venue and F&B wise which raised our expectation on the AV experience and, well, said expectations were brilliantly met.

Mr Jean-Francois Harvey, Global Manager Partner

The event went uninterrupted and Encore’s attention to detail made the experience better than anticipated. While in-person events are always preferred, this was a great alternative.

Kayla Yip, Global Project Manager for Harvey Law Group

Partner with the Virtual and Hybrid Event Experts

Encore have extensive experience delivering virtual and hybrid events throughout Asia. With a large range of event platforms, streaming and virtual studio options, they are the preferred choice to deliver virtual and hybrid events. 

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